📸 Photo studios & event teams
From Meta Ads lead to paid shoot — one screen for the whole studio.
ShutterCraft is a CRM and project manager built for wedding and event photographers. Leads land from Meta Ads, convert into projects with a pricing wizard, get assigned to photographers who see only their own events, and finish with invoices, payouts and profit per event.
11Modules incl. shoot calendar
2Portals: studio admin & team
UPIQR on invoices & payments
LiveProfit per event from real ledger
Why photo studios & event teams lose time and money today
ShutterCraft was designed against the five problems we hear most often — and answers each one.
❌ The pain today
- Leads leak. Meta Ads enquiries sit in a phone inbox and go cold before anyone quotes.
- Quotes are guesswork. Multi-day functions with mixed services are priced in a notebook, GST added later.
- Photographers don't know their schedule. Assignments live in WhatsApp groups; no-shows and double bookings follow.
- Payments are untracked. Advances, balances and team payouts are reconciled at month-end, if at all.
- No idea which events made money. Revenue is known, cost per event isn't.
✅ How ShutterCraft answers it
- Lead pipeline with Meta Ads sync. Sync drops new Meta Ads leads into the list; warm / cold / converted stages, WhatsApp follow-up links and a one-click convert that carries the lead into the wizard.
- Five-step project wizard. Client, function days, services & crew per day, pricing built from the services ticked with CGST / SGST split, advance and milestones, then review with a WhatsApp quote.
- Crew assignment, calendar & portal. Assign crew per event with role and payout, see double-bookings on the shoot calendar, and each photographer's portal shows only their events to mark complete.
- Invoices & UPI QR payments. Per-project invoices with CGST / SGST, amount in words, UPI QR for the exact balance, PDF print and email; record payments by UPI / cash / card / bank with milestone tracking and overdue badges.
- Finance & delivery. Revenue vs expenses and profit per event computed from the real ledger, payouts, editable expenses, CSV export, plus a client gallery-delivery card with status stepper.
The workflow, step by step
Seven hand-offs, zero ambiguity about who owns the next one.
📣
Lead capturedMeta Ads sync or manual entry; warm / cold tagging.Studio admin🔁
ConvertConverted leads open the wizard prefilled with client and dates.Studio admin🧮
Project wizardClient, function days, services per day, pricing with GST, review.Studio admin👥
Assign teamPhotographers and editors per event with role and payout.Studio admin📷
Shoot & completeTeam marks the event done with remarks from their portal.Team member🧾
Invoice & collectUPI QR for the balance, record payment, PDF, email.Studio admin📈
Payouts & profitTeam payouts settled; profit per event on the finance page.Studio adminBusiness logic, end to end
The decision points that keep the day running when things don't go to plan.
StepDecisionRule / alertExceptionDone
See it in action
Real screens from the demo — click any to open it full size, or jump straight into the live UI.
Everything in the box
6 modules on one shared data model — an action on one page shows up on every other.
📣
Leads
- Meta Ads sync adds real leads
- Warm / cold / converted pipeline
- WhatsApp follow-up and quote links
🧮
Projects
- Five-step wizard, prices from services
- Milestones with overdue badges
- Client delivery card & stepper
👥
Team
- Profiles, skills, roles
- Aadhaar / PAN documents
- Payouts per event
📅
Shoot calendar
- Month grid from function days
- Double-booking detection per photographer
- Crew load and conflicts panel
🧾
Invoices & payments
- UPI QR for the exact balance
- CGST / SGST, amount in words, PDF
- Record UPI / cash / card / bank payments
📈
Finance & portal
- Profit per event from the ledger
- Payouts, expenses, CSV export
- Team portal with own events only
Delivery roadmap
The demo you can open today is Phase 1. Phases 2 and 3 connect it to your data and automate the busywork.
Completed
Phase 1 · Front end & flows
- Eleven modules on a shared data store
- Five-step wizard, shoot calendar, team portal
- UPI QR invoices, WhatsApp quotes, real finance
Next
Phase 2 · Backend
- PHP + MySQL (or Django) API
- Real login with role-based access
- PDF invoice generation
Upcoming
Phase 3 · Integrations
- Meta Ads API lead capture
- Client confirmation & congratulation emails
- WhatsApp reminders and payment links
Run your studio on ShutterCraft
We adapt the services list, pricing rules and team roles to your studio and connect Meta Ads lead capture.